---
title: "Connecting email (sending emails to employees)"
description: "Section «Account settings»"
url: https://support.hurma.work/en/articles/156-connecting-email-sending-emails-to-employees
collection: "Integration with email services"
updated: 2026-06-14
language: en
alternates: [uk]
---

# Connecting email (sending emails to employees)

Section «Account settings»

Sending emails to employees directly from the system is a convenient and effective way to communicate, allowing you to quickly convey important information and save time on in-person meetings and phone calls.

In the HURMA system, you can send emails either from your own name or on behalf of the company.

## How to connect a personal account:

Users with the roles of "Administrator," "HR," and "Recruiter" can connect any email account to their HURMA account. To do this, go to "Account Settings" and navigate to the "Email" tab.

![](https://staticfiles.gleap.io/helparticle/20250806143731_5947.png)

### **Google**

On the "Email" tab, select the desired section for connecting the Gmail mailbox, click on the help section and follow the instructions.

![](https://staticfiles.gleap.io/helparticle/20250806143731_3887.png)

To connect a Google account, follow these steps:

1.  Click on "Sign in with Google."
    
2.  In the pop-up window, select the account to connect.
    
3.  Click on "Allow" to send and receive emails in HURMA.
    

> **Warning:** If you are having trouble connecting your Google account, please follow the instructions below based on the settings of your account:

Connection details for Gmail:  
  
SMTP Server - smtp.gmail.com  
SMTP Port - 465  
Encryption Method - SSL  
IMAP Server - imap.gmail.com  
IMAP Port - 993  
Encryption Method - SSL  
Login, Your Email and IMAP Login - your email address  
Your Password and IMAP Password - the password for **apps.**

### **Outlook**

On the "Email" tab, select the desired section for connecting the Outlook mailbox, click on the help section and follow the instructions.

To connect Outlook, follow these steps:

1.  Click on "Outlook Account."
    
2.  In the pop-up window, select the account to connect.
    
3.  Provide Hurma program access to your data to send and receive emails in HURMA.
    

![](https://staticfiles.gleap.io/helparticle/20250806143814_0713.png)

### **Other email providers**

To connect any other email provider, follow these steps:

1.  Click on "Other Email."
    
2.  Enter your email and password.
    
3.  Enter the SMTP and IMAP settings. Click on "Connect."
    

If you are setting up these parameters for the first time, we recommend contacting the support service of your email provider or other responsible parties in your company who can provide you with this information.

> **Warning:** If you are setting up these parameters for the first time, we recommend contacting the support service of your email provider or other responsible parties in your company who can provide you with this information.

## **Connecting a company email account**

To send emails on behalf of the company, you can connect one or more email accounts in the "⚙" - "Mail accounts" section.

![](https://staticfiles.gleap.io/gattachments/ubEscxvdAFOtADwhUs4iYReAAcHUQH05k450D682pJrE3pF6lwxScKp8UFMfOGGm4hEnQip8SwY.png)

> **Warning:** Access to the "Mail accounts" section is available to users who have access to the general system settings.

You need to click the "Create account" button, after which you can connect the desired email address.

![](https://staticfiles.gleap.io/ghelparticle/W4dQOnkrceQndw2hTHAYj9JiXYKykqxjWr1kuXzhuJt9FzWSETeP4gorjHKSltjQbI1nfYQ0YbE.png)![](https://staticfiles.gleap.io/ghelparticle/6tICyIKc8iZUTWlk7ofEOSHNa91zxRaE2kVnCeVrrCH8AO1wYr7iraBwqwRDXUPklv4ghVaXfV1.png)